Parsons Corporation Administrative Assistant, Senior Project Coordinator in Huntsville, Alabama

Administrative Assistant, Senior Project Coordinator

Location:

Huntsville, Alabama, United States

Requisition #:

45916

Post Date:

JOB OPPORTUNITY

ADMINISTRATIVE ASSISTANT/SENIOR PROJECT COORDINATOR

HUNTSVILLE, AL

Ready to put your assistant and clerical skills to work with departments and teams that change the urban fabric of our community? Would you enjoy assisting top level department managers helping to keep projects running on task? Parsons is now hiring a SeniorProject Coordinatorfor our rapidly expandingsecurity team located in Huntsville, AL, USA.

Parsons extensive experience combined with your attention to detail and willingness to work hard will propel your career forward. We need our Assistants at this level to coordinate and administer a variety of activities enabling the incumbent to relieve the manager of most day-to-day details.

In this role you will provide and organize the administrative activities and support for projects in the Security portfolio. Functions may include, but are not limited to: uploading reports, processing payments, completing purchase requisitions,supporting expense reimbursements and check requests, keeping meeting minutes,and/or administrative support services. Our Assistants complete a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor.

Responsibilities:

  • May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials.

  • Relieves manager of administrative tasks. Understands priorities within the department and helps ensure that they are met. Establishes department guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.

  • Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, problems and deliverables.

  • Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Monitors the department budget as directed.

  • Prepares check requests and completes purchase requisitions.

  • Keeps informed concerning company, unit, and project policies and procedures. May make recommendations for additions or revisions to existing policies. Serves as focal point for gathering newly-published policies and the dissemination of materials.

  • Establishes and maintains follow-up files and confidential files for immediate supervisor.

  • May represent the office by attendance at meetings with vendors, internal clients or others. Keeps manager informed of all pertinent action/pending action. Has some latitude for speaking for the manager at such meetings. May make informal presentations occasionally.

  • Initiates reports, as appropriate, for any or all functions. Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. May develop computerized logs. Develops guidelines for standard reports from each function.

  • May administer the group's operating budget. Gives input for initial figures; investigates, resolves, and reports to the manager on all variances.

  • Serves as liaison between group to which assigned and others within the same division, as appropriate. Ensures clear communication regarding all administrative issues.

  • May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.

  • Performs other responsibilities associated with this position as may be appropriate.

  • May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.

  • May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.

  • Performs other responsibilities associated with this position as may be appropriate.

  • Supports professional formatting and delivery of technical and non technical documents, reports, and deliverables.

Qualifications:

  • 2-year degree in Business (or equivalent)

  • 8-10 years of experience in an administrative capacity, preferably in the assigned area of specialty).

  • Strong written and verbal communication, organizational, and interpersonal skills are required. Additionally, a

  • Demonstrated proficiency in keyboard skills and the

  • Utilization of MS Windows and related word processing, spreadsheet, and database software, is required.

  • Familiarity with company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.

Ready for action? We’re looking for the kind of people who see this opportunity and don’t hesitate to act. Parsons is a leader in the world of Engineering. We hire people with a broad set of technical skills who have proven experience tackling some of the greatest challenges. Take your next step and apply today.

Parsons Referral Plan

Maybe this opportunity isn’t the right fit for you, but you know someone who is? Why not join our Parsons external referral program? When you refer other top professionals and they are hired, you are rewarded with an incredible financial incentive. Help us find top talent!

Parsons is a technology-driven engineering services firm with more than 70 years of experience in the engineering, construction, technical, and professional services industries. The corporation is a leader in many diversified markets with a focus on infrastructure, defense, and construction. Parsons delivers design/design-build, program/construction management, systems design/engineering, cyber/converged security, and other professional services packaged in innovative alternative delivery methods to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

All across the world, at every time of day, Parsons is keeping people moving toward a brighter, safer world. For more about Parsons, please visit.

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