Parsons Corporation Lead Proposal Development Coordinator - NYC in New York, New York
Lead Proposal Development Coordinator - NYC
New York, New York, United States
POSITION OVERVIEW :
Provides leadership and coordinates the development and preparation of major proposals, qualification statements, expressions of interest, presentations, and other business development materials for the Infrastructure business unit. Responsible for delivering high-quality proposals on critical deadlines. For each major proposal effort, prepares budget estimates to determine the level of effort it will take for the entire Business Development Core Services team to prepare the proposal documents. This includes efforts required by the proposal coordinators, graphic artists, desktop publishers, editors, and print production personnel. Required to work independently and as a team.
SPECIFIC RESPONSIBILITIES :
Performs detailed analysis of RFP documents to assess requirements and prepares questions for clarifications sent to the client
Develops a detailed compliance matrix and schedule outlining the entire proposal process through proposal delivery
Schedules and facilitates proposal development kick-off meeting in which both internal and external participants attend to discuss the proposal requirements, review the compliance matrix and identify individuals responsible for each section of the RFP response, and review proposal development schedule as a team
Provides guidance to the proposal team writers in preparing the technical components of the proposal by reviewing initial section outlines to ensure that all RFP requirements are incorporated
Establish templates and standards for proposal look and feel, writing style, and layout with the assistance of the graphics staff
Responsible for writing non-technical portions of the proposal (i.e., project descriptions, resumes, team qualifications, various management plans, etc.)
Works closely with Contracts to ensure all financial and legal requirements and proposal forms have been addressed and executed per RFQ/RFP requirements.
Responsible for having a thorough understanding of all requirements related to the RFQ/RFP documents.
Reviews all proposal draft and final document versions to ensure responsiveness to RFP, thoroughness, accuracy, and quality while ensuring the document layout and design maximizes the selling impact and readability of the proposal through effective visualizations
Facilitates pink and red review meetings in which a team of reviewers comment on the draft documents.
Develops a recovery plan to ensure all review comments are incorporated into the proposal documents prior to production and submission of the document.
Identifies any potential problems that may arise during the proposal development process and develops effective solutions.
Provides oversight and guidance on proposal work assignments requested of the graphics and editorial staff, as well as provide constructive feedback on the work products.
Establishes a production schedule and resource plan to ensure all required proposal documents are produced properly and delivered on time. This includes working with print vendors, if proposal documents are produced out of house.
Responsible for conducting a quality review of the final printed proposal documents and perform a detailed compliance check against the RFP requirements to ensure the submission is of high quality, and accurate. (ensures the Three C’s of proposal development (compelling, compliant, comprehensive are incorporated).
Client Interviews and Presentations
Collaborates with the Project Manager and BD Manager to develop the content for client presentations and other presentation materials.
Oversees the development and preparation of the PowerPoint slides, as well as the production of any other required materials.
Leads interview preparation meetings to prepare the team on how to present and respond to questions raised during their segment of the presentation or during a client interview.
Provides interview coaching to technical staff and feedback to interview presenters during practice runs to ensure that the team is totally prepared.
For each major proposal effort, prepares budget estimates to determine the level of effort it will take for the entire Core Services team to prepare the proposal documents. This includes efforts required by the proposal coordinators, graphic artists, desktop publishers, editors, and print production personnel. Upon approval, monitors budget expenditures and identifies ways of getting budget back on track if expenditures are exceeding estimates.
Performs other responsibilities associated with this position as may be appropriate.
4-year degree in Marketing, English, Business, Communications, Liberal Arts, or related field required.
Minimum 8+ years of related work experience is required.
Previous experience with RFP responses and proposal development required
AEC industry experience is highly preferred, particularly in the preparation and management of large program management proposals ($500M+) and/or proposals involving Alternate Project Delivery (design-build/public private partnerships) from start to finish.
Must also be highly proficient in utilizing Adobe Creative Suite (Adobe In-Design, Illustrator, Acrobat Pro, and Photoshop) and Microsoft Office Suite software (Word, Excel, and PowerPoint) to produce, or provide guidance for the production of, documents and presentations in a demanding time frame.
Proof of US Citizenship required
This incumbent is a rare individual who is detail-oriented and has first-class leadership and motivational skills.
Must possess excellent written, interpersonal, and communication skills, as well as outstanding organizational and time management skills, and be capable of leading a small team of employees.
Must be able to inspire outstanding work from team members with a range of experience and technical abilities in the development of proposal documents.
In addition, he/she must be capable of adapting to changing priorities in a very dynamic work environment and demonstrate the ability to exercise tact and diplomacy to effectively resolve quality and production problems in stressful situations with critical deadlines.
The individual is required to work on multiple assignments, with overlapping schedules, and needs to be able to multi-task and delegate responsibilities to team members to accomplish all tasks.
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT.
For more about Parsons, visit parsons.com and follow us on Facebook , Twitter , LinkedIn , and .
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT
Parsons is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to an individual's race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by applicable laws.