Parsons Corporation Executive Assistant in Pasadena, California
Pasadena, California, United States
We compete (and so do you)
We strive to be the best in the business, and our people provide our competitive edge. Their inner drive makes the difference in our teamwork, our accomplishments, and our revenues. Our success depends on how we balance urgency with excellence. How we inspire one another to exceed what we’ve done (and what each of us achieved) in the past. It’s the kind of motivation that competitors thrive on, urging them on to achieve something better each time – to come up with creative solutions that benefit the company, co-workers, and themselves. If that sounds like you, you’ll fit right in.
Parsons is hiring an Executive Assistant to support the President / CEO of Parsons Federal Credit Union along with other members of the management team.
Parsons extensive experience combined with your attention to detail and willingness to work hard will propel your career forward. We need our Assistants at this level to gather statistics and general data; reviews and combines this information into established reports for use within and outside the unit.
In this role you will perform numerous administrative support activities for the credit union, many of which are highly confidential or sensitive in nature. We need our Executive Secretaries to exercise good judgment and discretion in the execution of all duties and responsibilities.
Preparesthe Board of Director packages and schedules all Board meetings and providessupport including documenting the meeting minutes. Also responsible forarranging the annual Strategic Planning session venue and providing support forthis extended day event.
Receivesand screens visitors, telephone calls, and mail. Personally, responds toas many inquiries as possible, referring remaining inquiries to appropriateindividuals within the company for timely responses. Prioritizesresponses to incoming calls from both inside and outside the company.
Preparescorrespondence and reports, much of which is confidential in nature.Composes non-routine correspondence from brief notes or verbal instructions andcomposes replies to routine correspondence on own initiative. Initiatesdrafts of replies to other correspondence or inquiries for review byexecutive. Proofreads and/or re-formats drafts of documents created byexecutive for spelling, grammar, and clarity of communication so that finalcorrespondence is signature-ready.
Schedulesmeetings, conferences, and appointments; establishes and maintains calendar ofevents and keeps executive informed of commitments. Makes arrangementsfor and hosts visiting dignitaries. Makes travel arrangements,coordinating airline and auto rental reservations, hotel accommodations, andexpense reports.
Preparesmeeting agenda, reports, files, and other materials for meetings. Maygenerate presentation graphs or charts using various graphics software.Maintains minutes of meetings when appropriate along with follow up items.
Establishesand maintains follow-up files and confidential files for immediate supervisor.
Initiatesroutine and non-routine reports as appropriate. Researches and compilesstatistical information and related data, produces special or recurringreports, and completes special projects as assigned. Produces anddistributes data in graphic, spreadsheet, or narrativeformat.
Establishesand maintains databases as required.
Keepscurrent on all corporate policies and procedures. Serves as focal pointfor gathering newly published policies and the dissemination of materials.
Performsother responsibilities associated with this position as may be appropriate.
5-8 years ofexperience in an administrative capacity
Proficient atMicrosoft Outlook, Excel and Word.
Is building long term service-based relationships in yourDNA?
You are attentive to the specific needs of others. You realize that what works for one person, might not work for another so you are able to tailor your actions based on the personality at hand. You always bring the utmost of compassion and unwavering professionalism to the service you provide and appreciate the need to nurture the relationship by focusing on both the present and the long term. We are successful because of people like you who have an unwavering commitment to customer and patient service and care. Would you like to be a part of a team where you help define our superior level of service to others? Let's talk about how you can personally thrive and make our organization even better!
Parsons has been a leader, innovator, and change agent for 75 years. Over this period, our industry has undergone continual change and we have been, and continue to be, proactive in taking advantage of the opportunities presented by change. The pace of adaptation of transformational technologies such as artificial intelligence, cloud computing, robotics, and big data analytics in our markets offers Parsons exciting opportunities to solve complex challenges for our customers in new and different ways.
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT.
For more about Parsons, visit parsons.com and follow us on Facebook , Twitter , LinkedIn , and .
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT
Parsons is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to an individual's race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by applicable laws.