Parsons Corporation Sr. Administrative Aide, Office Services Assistant in Sumner, Washington

Sr. Administrative Aide, Office Services Assistant

Location:

Sumner, Washington, United States

Requisition #:

50080

Post Date:

Ready to be part of a team that tackles challenges? Parsons is now hiring an experienced Administrative Aide with a desire to work in a team-oriented role to showcase your organizational and administrative skills.

POSITION OVERVIEW:

Under general supervision, performs various administrative, clerical, data collection, data entry, and report writing tasks specific to the Construction Operations group. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.

SPECIFIC RESPONSIBILITIES:

•Responsible for greeting visitors. Maintains visitor sign-in book.

•Answers incoming calls, screens callers and directs calls accordingly. Supplies information regarding the organization to the general public, clients and customers.

•Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.

•Coordinates office supply order and distribution.

•Coordinates conference room schedules as needed.

•Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).

•Acts as Emergency 911 Desk Respondent.

•Processes OCR’s (check requests) for vendor invoices and submits for payment.

•Maintains appearance of conference rooms/break areas/common areas.

•Attends scheduled facility team meetings.

•Encourages safe and secure work environment and practices.

•Adheres to corporate security standards and policies.

•Assists with Operations project work as needed.

•Receive, distribute, apply postage to outgoing mail.

•Ship and receive mail and packages via USPS, UPS and/or FedEx.

•Sends, receives and distributes faxes.

•Stock shared equipment with paper and toner; call for maintenance when required.

•Stock coffee bar and break areas.

•Orders mailroom supplies.

•Manages on and off-site storage to include filing and preparing boxes for storage or shredding.

•Handles monthly site utilization reporting.

•Process expense reports as needed.

•Assist Fleet Department as needed.

•Performs other responsibilities as needed.

PREFERRED EDUCATION/EXPERIENCE:

High school diploma (or equivalent) and 3-5 years of relevant work

experience.

SKILLS/COMPETENCIES:

Requires strong written and verbal communication skills, keyboard and basic data entry skills, and a familiarity with established

procedures and reference documents.

Organizational, interpersonal, and customer service skills are required.

Microsoft Office proficiency to include Outlook, Word, PowerPoint and Excel at an intermediate level. Sharepoint knowledge a plus.

Working knowledge of company policies and procedures.Experience with rental fleets (car, truck, or heavy equipment rental) is a plus.

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT.

For more about Parsons, visit parsons.com and follow us on Facebook , Twitter , LinkedIn , and .

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT

Parsons is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to an individual's race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by applicable laws.